School Groups

How to Get the Best Hotel Rates for Your School Group

Coordinating a school trip can be overwhelming, but Groople can help! 

We're experts in finding affordable, safe, and well-located hotels with amenities that fit your group's needs. With our team of seasoned professionals, you can avoid the frustration of large travel websites and access the best discounts for your school group. 

We handle every step of the planning process, from research to negotiation, so you don't have to be a hotel reservations expert. Contact us today to make your trip a perfect fit for your group and chaperones!

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How to Plan and Execute an Affordable, Safe, Educational, and Fun Overnight School Group Trip

Plan your student group trip with ease by following these tips. First, start shopping for group-hotel reservations at least 90 days in advance to secure a room block that keeps everyone together at an affordable price. 

Next, consider these helpful tips:

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Have Two or Three Alternate Sets of Travel Dates

Be flexible with your travel dates! Providing two or three proposed sets of dates to our Groople group hotel reservations experts can help us pair you with the best deals available.

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Consider the Overall Value of Your Group Reservation

Choose a hotel for your school group that offers the most value for your budget. Look for value-added amenities like free internet, bus parking, and breakfast, but only choose the ones that your group needs. 

For instance, a hotel with a free Manager's Reception is only valuable if your group will be there during that time. Don't just go for the cheapest option.

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Check-In and Check-Out Times Matter

Maximize your budget by scheduling your hotel check-in and check-out times to match your event. 

Groople's travel experts can help you secure an early check-in or late check-out at a hotel that works around your schedule, saving you money and giving you more time for activities. Let us know your plans, and we'll find you a cost-efficient and unforgettable experience.

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Plan Rooming Lists and Find Room Configurations That Work for Your Students

Let Groople's hotel experts help you find the best room configurations for your school trip. We'll locate hotels with bunk beds, trundles, and free rollaways that can accommodate more students in each room, saving you money on lodging costs.

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Pick a Hotel with Integrated Activities

Make the most of your school trip by choosing a hotel with exciting extras like water parks, mini-golf, and on-site cinemas. Ask our Groople hotel expert to recommend properties with these amenities that can enhance your group's experience at no extra cost.

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How Do You Select the Best Times to Travel with a School Group?

When planning a flexible school trip, consider partnering with a group-lodging professional to find the most affordable dates. Popular destinations like New York, Chicago, San Francisco, Washington DC, and Orlando often have events that affect the price and availability of hotel rooms. 

Our experts have access to calendars with comprehensive lists of dates, so we can recommend a set of dates when there are enough hotel rooms at an affordable price. Let us help you plan your adventure, learning, and discovery trip.

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Consider Traveling Overnight

Save money and time by traveling overnight to your destination. 

Our hotel partners offer luggage storage and bus parking, making it easy for you to arrive early and start your adventure without paying for an extra night of lodging. This can save your school group thousands and give you more time to enjoy your trip. Let us help you plan your leisure and learning experience.

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Look for Transitional Dates Between High and Low Season

Maximize your purchasing power and get the best deals on your group hotel stay by traveling during the first or last days of the low season. 

Our hotel experts can help you pinpoint transitional dates and find great prices without compromising on the weather. Don't miss out on outdoor activities - let Groople help you plan your perfect trip.

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Make Every Penny Count by Saving Beyond Your Hotel Stay

Get the most out of your school trip budget with our expert travel and hotel tips! Our professionals are dedicated to helping you make the most of every dollar so that everyone has an unforgettable experience.

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Visit Museums on Their Free Day

Save money on museum admission fees by scheduling your school trip to align with the museums' free or discounted admission days. Many museums around the country offer this perk at least once a month.

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Make Brunch a Meal and Save One Food Stop

No complimentary breakfast? No problem! Coordinate a brunch at a local restaurant instead. This saves time and money, and gives students a chance to try something new.

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Bring a Large Ice Chest Along

Save money on beverages and snacks at amusement parks and museums by bringing your own plastic containers. Many venues allow outside food and drinks, so check their policies before your visit. Consider packing bottled water, snacks, and refreshments to reduce the cost of your school trip.

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Dollar Menus Can Help You Get More

Save money and time on your next school trip by ordering from the dollar menu at fast-food restaurants en route to your destination. Bulk ordering from the dollar menu is an efficient way to feed your group and can cut your food bill by up to 30%.

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Give the Kids Packing Lists for Carry-On Only

Travel smarter by using carry-on luggage only, which can save you around $50 per kid and make for a more efficient arrival and departure, especially when traveling by air. Simple packing can also help with space management on buses or vans. 

With some guidance and a list, you can save on both convenience and cost by packing smart and only bringing versatile items.